This Privacy Policy explains how Planet League Ventures Limited (Planet League, we, us or our) collects, uses, shares and protects personal data relating to users of the Planet League platform, including participants in tournaments, campaigns and programmes.

This Privacy Policy should be read together with our Platform Terms of Use and any tournament-specific rules or notices.

The categories of personal data we may collect include:

• Account and profile data, such as your name, username, email address, password hash, age band or date of birth where needed, location or country, club or team affiliation, profile image, and account preferences.
• Tournament and participation data, such as tournaments joined, selected teams or identities, activities viewed or completed, streaks, scores, rankings, rewards, referrals, campaign interactions, and attendance or activation records where relevant.
• Submission and content data, such as photographs, videos, screenshots, captions, comments, text, survey responses, and other material you upload or submit.
• Communications data, such as messages you send us, customer support interactions, newsletters, marketing preferences and responses to surveys or campaigns.
• Technical and usage data, such as IP address, device identifiers, browser type, operating system, access times, pages viewed, cookies, analytics information, log data and security events.
• Partner and event data, such as information relevant to a specific partner campaign, club, school, community group, venue activation, prize fulfilment, or event-specific participation.

We may also derive or infer information from the above categories, such as participation patterns, moderation outcomes, retention indicators, or likely interests, where this is appropriate and lawful.

We collect personal data from a range of sources, including:

• Directly from you, for example when you create an account, update your profile, join a tournament, upload evidence, communicate with us, enter a prize promotion or complete a survey.
• From your parent or guardian, where they are signing up or giving permission on behalf of a child.
• From our partners or campaign organisers, where a tournament or campaign is run with or for a club, federation, brand, broadcaster, event organiser, school, community body or other partner.
• Automatically through your use of the Platform, for example through cookies, logs, analytics and device data.
• From social login providers or third-party identity providers, if you choose to sign in using them.

Depending on the context, we rely on one or more lawful bases under the UK GDPR, including performance of a contract, legitimate interests, legal obligation and consent where appropriate.

Where we rely on legitimate interests, those interests may include operating and improving the Platform, ensuring tournament integrity, keeping users safe, supporting partner campaigns, understanding impact, and promoting Planet League and its services in a proportionate way.

Some profile details, submissions, leaderboards, rankings, team affiliations, campaign outputs or tournament results may be visible to other users or to the public, depending on the settings, the feature and the tournament format.

Where public/private controls are available, you are responsible for managing them. However, some information may still need to be processed internally by Planet League and relevant partners for moderation, safeguarding, fraud prevention, reporting or legal compliance.

If you upload content to a public gallery, public profile, leaderboard, tournament page or campaign showcase, that content may be viewed, shared or reposted by others. Please think carefully before making content public.

We may share personal data, where lawful and appropriate, with the following categories of recipients:

• Service providers that host, support or secure the Platform, such as cloud hosting, analytics, authentication, storage, moderation support, customer support, email delivery or other technical providers.
• Relevant tournament and campaign partners, such as clubs, federations, brands, broadcasters, event organisers, schools, communities or other partner organisations involved in delivering or supporting a tournament or campaign.
• Prize providers, venues, logistics providers or fulfilment partners where needed to administer rewards, experiences or promotions.
• Professional advisers, insurers, auditors, courts, regulators, law enforcement or other authorities where required or appropriate.
• Potential buyers, investors or reorganised group entities in connection with a corporate transaction, subject to appropriate confidentiality controls.

Some of our service providers or partners may process personal data outside the United Kingdom. Where we transfer personal data internationally, we will use appropriate safeguards as required by applicable law.

We keep personal data for no longer than is reasonably necessary for the purposes set out in this Privacy Policy, including to provide the Platform, administer tournaments, resolve disputes, keep records, comply with legal obligations and protect legal claims.

Retention periods may vary by data type and context. For example, account information, tournament participation records, moderation records, prize administration records and customer support records may each have different retention periods. We may also retain anonymised or aggregated data for longer.

Subject to applicable law and any exemptions, you may have the right to request access to your personal data, rectification of inaccurate data, erasure, restriction, portability, objection to certain processing, and rights relating to automated decision-making.

You can exercise your rights by contacting us at [email protected]. We may ask for information to verify your identity before acting on a request.

Where we send direct marketing, we will do so in accordance with applicable law. You can opt out of marketing communications at any time by using the unsubscribe mechanism in the message or contacting us.

We may use cookies and similar technologies for authentication, security, analytics, functionality and campaign measurement. Where required, we will seek your consent and provide additional cookie information through a cookie notice or preference tool.

We use technical and organisational measures designed to protect personal data against unauthorised access, loss, destruction, misuse or alteration. However, no online service can be guaranteed to be completely secure.

If you have concerns about how we use your personal data, please contact us first at [email protected] so that we can try to resolve the issue.

You also have the right to complain to the Information Commissioner's Office (ICO) in the United Kingdom.

We may update this Privacy Policy from time to time. The latest version published on the Platform will apply from the effective date stated there.